Boards

Designed on Military Principles

BoardHub is a Board Module built on the CommandHub Secure Collaboration Platform. This platform was purpose-built to protect sensitive collaborations and is based on the Military Principle of multiple layered servers, deploying multiple levels of document encryption and infrastructure protection.

Protection on Mobile Devices

Tablets and smartphones are inherently insecure: device encryption is compromised because the key is stored on the device, remote wiping is ineffective if mobile and WiFi access have been disabled, and device caching retains components of recently-viewed material.

Patented HubVault technology addresses these and more risks with protection at all points – in transit, in use and at rest – while providing data access with or without connectivity. Within BoardHub, each file on the device is encrypted with a unique randomly-generated key, then encrypted again using device level encryption. Connectivity is not required to provide data loss prevention.

Secured and Managed in Australia

With CommandHub, all data is wholly hosted within Australia within an environment certified up to PROTECTED status by the Australian Signals Directorate. In addition, all equipment and staff are located in Australia and all data and backups are held in Australia. The service level assurance of 99.997% has been met or exceeded in each of the past five years.

Comprehensive, board-specific functions

BoardHub provides a highly secure environment to share, manage and archive board and committee papers. Using BoardHub, users can create an Agenda document which includes attachments for any agenda item. This provides the electronic equivalent of an agenda summary and related papers that would otherwise be bound and delivered by courier. In addition, the Consent process in BoardHub makes it easy to review and approve items for compliance or circular resolutions.

‘Need to Know’ Secure Compartments

BoardHub applies the Intelligence Community principle of compartmentation, restricting user access on a ‘need to know’ basis. This ensures that even senior personnel, such as company executives or business managers, would only be granted access to a specific compartment if they were associated with a specific committee that needed to know that compartment’s contents.

Genuine Ease-of-Use

While the underlying security of BoardHub is complex, it’s completely hidden to users; learning to use BoardHub takes a matter of minutes. After the first use, connectivity can be automated without re-entering login details, and updated content is automatically synchronised when connectivity is established. For iPads and iPhones, there is both facial and fingerprint biometric access to streamline the user experience.

Confidentiality Assured

BoardHub has passed the most stringent independent risk management reviews to provide the highest levels of confidentiality assurance for board, committee and other sensitive corporate documents.